Junior Invoice Processing Specialist

Purpose of the position

Hiab is entering an exciting new growth phase, and we’re expanding our Business Center in Sofia with multiple finance roles. Many new colleagues will be joining our team in autumn — we’re building a stronger future together! Contribute to a major chapter in our company story with your next role. 

As a Junior Invoice Processing Specialist at Hiab, you'll play a key role in ensuring the accuracy and efficiency of our global Invoice To Pay (ITP) processes. From validating invoices and matching them with purchase orders to resolving pricing and quantity discrepancies, your attention to detail will help keep our financial systems running smoothly.

This role offers a great opportunity to understand how finance operates behind the scenes in a global organization. You’ll collaborate with teams across departments and countries, learn how to navigate ERP systems, and build a strong foundation in financial compliance and process excellence. If you’re organized, analytical, and eager to grow—this is where your finance journey begins. Start with 3 months in the office, then enjoy a flexible hybrid model that supports both focus and flexibility. 

Main tasks and responsibilities

• Support invoice validation and entry in the invoice processing system

• Match invoices with purchase orders and goods receipts, both automatically and manually

• Assist with the invoice approval workflow and help resolve discrepancies (e.g., price, quantity, additional costs)

• Manage basic invoice-related queries and transferred queue items

• Support ITP Specialists and Team Leads with GRIR (Goods Received/Invoice Received) reconciliations

• Ensure accurate and up-to-date documentation and data in financial systems

• Follow internal controls, procedures, and compliance standards in daily tasks

• Collaborate effectively with team members and internal stakeholders

• Contribute to a positive service experience and uphold Hiab’s professional brand image

• Recognize unusual events or consistent problems and work with Team Leader to resolve issues

What you’ll need to succeed

Education

• Minimum bachelor's degree in finance or business, obtained or studies in progress(last year)

Experience

• 0-1 year experience in Accounts Payable

• Finance traineeship in SSC environment

Competencies

• English- written and spoken

• Experience with simple to complex query handling

• Strong customer service focus and interpersonal skills 

• Focus on details

• Strong analytical, problem solving, organizational and communication skills

• Hands-on experience working with ERP/Cloud system preferred

• Google Workspace: Sheets, Slides, Docs or alternatively Microsoft Office (Outlook, Excel, Word, PPT)

• Taking initiative in a proactive manner to improve own and team work practices

• Good at communicating in a professional manner

• Display a strong work ethic and ability to comply with internal controls and policies

You will be part of

At our company, you’ll find a culture of trust, openness, and continuous improvement. You’ll have the chance to grow both professionally and personally, while contributing to impactful finance operations across the business.

Benefits include:

• Attractive compensation package
• Healthy work environment - company sponsored medical insurance program
• Food vouchers
• Work-life balance – 25 days paid vacation, company events
• Transportation allowance
• Optional Multisport card
• A brand new modern office in a great area in Sofia 

Interested to join?

If you are interested, please submit your application and CV in English. 

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